{"id":991,"date":"2022-08-08T23:40:21","date_gmt":"2022-08-09T03:40:21","guid":{"rendered":"http:\/\/localhost:10058\/?post_type=case-study&#038;p=991"},"modified":"2024-05-01T08:34:45","modified_gmt":"2024-05-01T12:34:45","slug":"virtual-speaker-management-fr","status":"publish","type":"case-study","link":"https:\/\/intertaskconferences.com\/fr\/case-study\/virtual-speaker-management-fr\/","title":{"rendered":"Changer de cap\u00a0: vers le virtuel"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Contexte<\/h2>\n\n\n\n<p>Engag\u00e9 pour g\u00e9rer une conf\u00e9rence m\u00e9dicale en personne et salon professionnel de plus de 2 000 inscrits, sur une dur\u00e9e de 3\u00bd jours en octobre 2020. \u00c0 la mi-mai 2020, en raison de la COVID-19, la d\u00e9cision a \u00e9t\u00e9 prise de passer \u00e0 un \u00e9v\u00e9nement enti\u00e8rement num\u00e9rique.<\/p>\n\n\n\n<p>En travaillant avec le client, nous avons chang\u00e9 de cap, analys\u00e9 et recommand\u00e9 la plateforme virtuelle, maintenu un flux de communication r\u00e9gulier avec les participants concernant les changements de lieu et de programme, ainsi que contact\u00e9 et confirm\u00e9 les heures d&rsquo;enregistrement pr\u00e9alable et de r\u00e9p\u00e9tition des conf\u00e9renciers.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">D\u00e9fi<\/h2>\n\n\n\n<p>Adapter un \u00e9v\u00e9nement en personne \u00e0 un \u00e9v\u00e9nement virtuel peut sembler \u00eatre un changement facile, mais c&rsquo;est un d\u00e9fi \u00e9norme. Non moins important \u00e9tait de r\u00e9aligner les opportunit\u00e9s de parrainage pour s&rsquo;adapter \u00e0 une dynamique virtuelle, de programmer l&rsquo;exposition virtuelle, de g\u00e9rer le processus de peuplement de la plateforme virtuelle et de fournir un soutien lors des jours en direct. Tout cela devait \u00eatre accompli en moins de cinq mois.<\/p>\n\n\n\n<p>Un dilemme invisible du passage au virtuel \u00e9tait la pression suppl\u00e9mentaire sur la gestion des intervenants. Avec des d\u00e9lais de programme modifi\u00e9s, r\u00e9duits et finalement comprim\u00e9s, nous avions seulement 3\u00bd semaines pour configurer et achever toutes les r\u00e9p\u00e9titions et les enregistrements pr\u00e9alables des 137 sessions uniques avant de passer en direct !<\/p>\n\n\n\n<p>De plus, pour la grande quantit\u00e9 de sessions, certaines \u00e9taient pr\u00e9enregistr\u00e9es tandis que d&rsquo;autres allaient \u00eatre en direct. De plus, le comit\u00e9 du programme scientifique nous a instruits que les intervenants pouvaient pr\u00e9senter dans l&rsquo;un des trois formats : en direct avec questions-r\u00e9ponses ; en semi-direct avec questions-r\u00e9ponses ; ou en semi-direct avec questions-r\u00e9ponses par texte. Le semi-direct \u00e9tant une session pr\u00e9enregistr\u00e9e diffus\u00e9e \u00e0 une date et une heure sp\u00e9cifiques, donnant l&rsquo;illusion qu&rsquo;elle se d\u00e9roule en direct.<\/p>\n\n\n\n<p>Cela a augment\u00e9 le nombre potentiel d&rsquo;enregistrements\/r\u00e9p\u00e9titions de 137 \u00e0 plus de 400 !<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Solution<\/h2>\n\n\n\n<p>Pour r\u00e9pondre \u00e0 l&rsquo;augmentation des besoins en gestion des intervenants, nous avons renforc\u00e9 nos effectifs et assign\u00e9 \u00e0 chacun des sessions sp\u00e9cifiques \u00e0 g\u00e9rer les aspects logistiques. Cela a assur\u00e9 un point de contact unique et a permis de d\u00e9velopper la confiance entre nous et les intervenants. Apr\u00e8s que la plateforme soit devenue accessible aux intervenants, et avec des d\u00e9lais serr\u00e9s, l&rsquo;enregistrement est devenu un \u00e9v\u00e9nement de 12 heures par jour pendant trois semaines. Notre \u00e9quipe a travaill\u00e9 en heures suppl\u00e9mentaires pour terminer les enregistrements avant la date limite.<\/p>\n\n\n\n<p>Les membres de l&rsquo;\u00e9quipe ont assist\u00e9 aux enregistrements et aux r\u00e9p\u00e9titions pour faciliter les pr\u00e9sentations entre les intervenants et les monteurs vid\u00e9o, et \u00e9taient pr\u00e9sents pour reconfirmer les d\u00e9tails de la session. Nous avons g\u00e9r\u00e9 \u00e0 la fois la logistique et la gestion de projet en veillant \u00e0 ce que le mat\u00e9riel et les logiciels fonctionnent de mani\u00e8re optimale et \u00e0 ce que les intervenants aient soumis leur pr\u00e9sentation avant leur enregistrement et\/ou leur r\u00e9p\u00e9tition. Toutes ces mesures ont contribu\u00e9 \u00e0 att\u00e9nuer les inqui\u00e9tudes le jour.<\/p>\n\n\n\n<p>Le jour de la pr\u00e9sentation, avec son lot d&rsquo;appr\u00e9hensions pour les sessions \u00ab\u00a0en direct\u00a0\u00bb, un membre de l&rsquo;\u00e9quipe \u00e9tait charg\u00e9 d&rsquo;accueillir chaque intervenant et de collaborer avec l&rsquo;\u00e9quipe de la plateforme, garantissant une fois de plus que l&rsquo;intervenant et la plateforme \u00e9taient pr\u00eats \u00e0 fonctionner.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"576\" height=\"508\" src=\"http:\/\/intertaskconferences.com\/wp-content\/uploads\/CCCollage.mp4.png\" alt=\"\" class=\"wp-image-616\" srcset=\"https:\/\/intertaskconferences.com\/wp-content\/uploads\/CCCollage.mp4.png 576w, https:\/\/intertaskconferences.com\/wp-content\/uploads\/CCCollage.mp4-300x265.png 300w\" sizes=\"auto, (max-width: 576px) 100vw, 576px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Un congr\u00e8s m\u00e9dical et une exposition de trois jours et demi en pr\u00e9sentiel sont bouscul\u00e9s par la COVID-19, nous for\u00e7ant \u00e0 nous tourner vers le virtuel tout en faisant preuve de flexibilit\u00e9, d\u2019innovation et de d\u00e9termination.<\/p>\n","protected":false},"featured_media":710,"template":"","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":""},"class_list":{"0":"post-991","1":"case-study","2":"type-case-study","3":"status-publish","4":"has-post-thumbnail","6":"entry"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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